Climate Acceptance Studios

Privacy policy

Climate Acceptance Studios understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website, https://climateacceptancestudi... (“Our Site”) and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of this Privacy Policy is requested.

1. Information About Us

Our Site is owned and operated by Climate Acceptance Studios, a Limited Company registered in England under company number 15841258.

Data Protection Officer: Tom Clark

Email address: contact@climateacceptancestudios.com

2. What Does This Policy Cover?

This Privacy Policy applies only to your use of Our Site and/or interactions we may have with you at an event. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

3. What Is Personal Data?

Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you from which you are, or can be, identified. Personal data covers simple information such as your name and contact details, but it also covers other identifiers such as identification numbers, electronic location data, and other online identifiers. Personal data does not include information where the identity of the individual has been fully and effectively removed (anonymous data).

4. What Data Do You Collect and How?

Depending upon your use of Our Site and/or other interactions you might have with us, we may collect and hold some or all of the personal data set out in the table below, using the methods also set out in the table. We do not collect any ‘special category’ or ‘sensitive’ personal data or personal data relating to children or data relating to criminal convictions and/or offences.

Data Collected	How we Collect the Data
Identity information including name and job title.	Forms our audience completes on www.climateacceptancestudios.com and publicly available external websites such as organisation “team” pages, LinkedIn and social media.
Contact information including email address and telephone number including area code.	Forms our audience complete on www.climateacceptancestudios.com and publicly available external websites such as organisation “team” pages, LinkedIn and social media.
Business information including business name, job title, profession, business address and location.	Publicly available external websites such as organisation home pages and directories
Digital media including videos, images and audio in which your image and/or speech is captured (including as part of an interview with us or similar)	We collect digital media at events at the request of our clients. This information will be collected from you directly (and will, as well as digital media, include any other information you provide to us as part of e.g. an interview – such as your name, job title and similar (see section 5 below). We collect and process this personal data to allows us to perform our services in accordance with our client contracts. This digital media may include the personal data of client staff, customers, and/or other attendees at the relevant event.

5. How Do You Use Our Personal Data?

Under the Data Protection Legislation, we must always have a lawful basis for using personal data. The following table describes how we will or may use your personal data, and our lawful bases for doing so:

What we Do	What Data	Our Lawful Basis
Communicating with you.	Email address and phone number	We are seeking to partner with you and so store this data as a legitimate business interest.
Capturing digital media.	Images, videos and audio recordings that contain your personal data	We process this data to capture digital media and create content for our clients. This enables us to deliver our services in accordance with our client contracts. We have a legitimate business interest to provide our services and capture content for our clients.
Keeping records of identifiable individuals captured in digital media.	Business information including business name, job title, profession, business address and location.	It is in our legitimate business interests to ensure that we have accurate records of the identifiable individuals that we capture in digital media.
Our marketing and promotion	Images, videos and audio recordings that contain your personal data	It is in our legitimate business interests to use digital media to promote the work we do in order to grow our business.
Supplying you with information by email that you have opted-in-to (you may opt-out at any time by emailing tom@climateacceptancestudios.com.	Email address and phone number	We will update you as the project develops including information not directly related to you as a legitimate business interest.

We may also use your personal data for marketing purposes, which may include contacting you by email and telephone and text message with information, news, and offers on our products and services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out. We will always obtain your express opt-in consent before sharing your personal data with third parties for marketing purposes and you will be able to opt-out at any time.

We do not use automated systems for carrying out decision-making and/or profiling.

We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us using the details in Part 12.

If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so.

In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.

6. How Long Will You Keep Our Personal Data?

We will not keep personal data for longer than necessary, and the appropriate retention period will vary according to the intended purpose for which we collected the personal data.

The criteria we use to determine the retention period of personal data are: (i) the respective statutory retention period; (ii) our contractual and/or business relationships with you; (iii) (potential) disputes; and (iv) any guidelines issued by relevant regulators. After expiration of the retention period, the relevant information is routinely deleted, as long as it is no longer necessary for the fulfillment of a contract, the initiation of a contract or to protect or defend our position or that of a third party. If you have any questions about our retention periods, please contact us at contact@climateacceptancestudios.com.

7. How and Where Do You Store or Transfer My Personal Data?

Our use of service providers (such as cloud-based storage and customer relationship management solutions) may result in your personal data being stored in cloud servers outside of the UK (e.g. in the US)..

Where we need to share your personal data with people or entities outside the UK or EEA, such recipients might be subject to data protection laws which offer less protection than European (or UK) data protection law. Where this is the case, we take steps to ensure your personal data is protected, including by ensuring that the recipient of your data has signed up to a regime which protects that data in line with EU/UK standards (such as the EU-US Data Privacy Framework and its UK extension) and/or by entering into contracts that have been approved by the relevant authorities (such as EU “standard contractual clauses” along with the Information Commissioner’s International Data Transfer Addendum to those clauses).

Please contact us using the details below in Part 12 for further information about the particular data protection safeguards used by us when transferring your personal data to a third country.

The security of your personal data is essential to us and to protect your data, we take a number of important measures, including the following:

limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality;
procedures for dealing with data breaches the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data including notifying you and/or the Information Commissioner’s Office where we are legally required to do so.

We use Google Workspace to organise our digital assets. See here for more information: https://cloud.google.com/security/gdpr

We use SalesForce to organise our company.

8. Do You Share My Personal Data?

We may share your personal data with third parties, including the following:

with our clients where your personal data is contained in the digital media that we capture and use to make digital media content for our clients;
with contractors, suppliers, or other third parties that provide services on our behalf (such as website host providers);
If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy.
with our professional advisors, lawyers, accountants and auditors;
with your consent or as otherwise disclosed at the time of data collection or sharing; or
we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

9. What Are My Rights?

Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:

The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 12.
The right to access the personal data we hold about you. Part 11 will tell you how to do this.
The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 12 to find out more.
The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 12 to find out more.
The right to restrict (i.e. prevent) the processing of your personal data. • The right to object to us using your personal data for a particular purpose or purposes.
The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
For more information about Our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 12.

It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about Our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. You also have the right to complain to us directly, and we would welcome the opportunity to resolve your concerns ourselves in the first instance., In order to do this, please contact us using the details in Part 12.

10. Can I Withhold Information?

You may access certain areas of our site without providing any personal data at all. However, to use all features and functions available on our site you may be required to submit or allow for the collection of certain data.

11. How Can I Access My Personal Data?

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 12.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within 28 days and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

12. How Do I Contact You?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details :

Email address: contact@climateacceptancestudios.com.

13. Changes to this Privacy Policy

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be immediately posted on our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our Site following the alterations. We recommend that you check this page regularly to keep up-to-date. This Privacy Policy was last updated on 15 January 2026.